Website Terms of Use & Privacy Policy

Bedfordshire NARPO Website Terms of Use & Privacy Policy

Last updated: September 2026

These Website Terms of Use & Privacy Policy apply to the Bedfordshire NARPO website at bedsnarpo.co.uk ("the Website").

The Website is operated for the Bedfordshire branch of the National Association of Retired Police Officers (NARPO) and provides information, resources and services for Bedfordshire NARPO members.

Most areas of the Website are restricted to registered and approved users.

By registering for an account or accessing the restricted areas of the Website, you agree to the Terms of Use set out below. This document also explains how personal information associated with your use of the Website is handled.

Part 1 - Website Terms of Use

1. Eligibility and registration

Access to the restricted areas of the Website is intended for eligible Bedfordshire NARPO members and other persons specifically authorised by Bedfordshire NARPO.

Registration does not automatically provide access. Applications may be reviewed and approved before access to restricted content is granted.

You must provide accurate information when registering and must not register on behalf of another person unless expressly authorised to do so.

Bedfordshire NARPO reserves the right to refuse, suspend or withdraw access where it reasonably believes that a user is not eligible for access or has breached these Terms of Use.

2. Your account

Your account is personal to you and must not be shared with another person.

You are responsible for keeping your username, password and other account credentials secure. You must not knowingly allow another person to use your account to access restricted areas of the Website.

If you believe that your account or password has been compromised, you should notify Bedfordshire NARPO as soon as reasonably possible and change your password.

3. Use of members-only content

Information within restricted areas of the Website is provided for the benefit of Bedfordshire NARPO members and authorised users.

You must not:

  • provide another person with access to restricted areas using your account;

  • deliberately attempt to gain access to areas, accounts or systems for which you have not been authorised;

  • reproduce, publish, distribute or commercially exploit restricted material without permission;

  • use information obtained through the Website to harass, intimidate or cause harm to another person;

  • use the Website for unlawful, fraudulent or malicious purposes; or

  • interfere with, damage or attempt to circumvent the security or operation of the Website.

Where information is identified as confidential, private or intended only for NARPO members, it must not be disclosed outside the intended audience without appropriate permission.

4. Personal information about other members

The Website may contain names, contact information, photographs or other information relating to Bedfordshire NARPO members.

Personal information made available through restricted areas must be treated appropriately and must not be collected, copied, published, disclosed or used for unrelated purposes without an appropriate lawful reason or the permission of the person concerned.

In particular, access to the Website must not be used to obtain members' personal information for unsolicited marketing or commercial purposes.

5. Intellectual property

Unless otherwise stated, content published on the Website is owned by, licensed to, or used with the permission of Bedfordshire NARPO, NARPO or the relevant copyright holder.

Members may view and download material for their own personal and non-commercial use where appropriate.

Nothing in these Terms transfers ownership of intellectual property rights to a Website user.

Material belonging to third parties remains subject to the rights and restrictions imposed by its respective owner.

6. Information provided on the Website

Bedfordshire NARPO aims to ensure that information published on the Website is accurate and useful. However, information may occasionally be incomplete, inaccurate or out of date.

Content is provided for general information and member communication purposes.

Where information relates to pensions, benefits, taxation, legal rights, financial matters or other matters where individual circumstances are important, members should obtain appropriate professional or official advice before relying upon it where necessary.

Links to external websites may be provided for convenience. Bedfordshire NARPO is not responsible for the availability, security or content of external websites.

7. Availability of the Website

Bedfordshire NARPO will make reasonable efforts to keep the Website available but does not guarantee uninterrupted or error-free access.

Access may occasionally be unavailable because of maintenance, technical problems, security measures or circumstances outside Bedfordshire NARPO's control.

Features or content may be changed, replaced or withdrawn from time to time.

8. Suspension or termination of access

Bedfordshire NARPO may suspend or terminate an account where reasonably necessary, including where:

  • the user is no longer eligible for access;

  • the account appears to have been compromised;

  • these Terms of Use have been breached;

  • the account is being misused; or

  • suspension is reasonably necessary to protect members, the Website or Bedfordshire NARPO.

Access may also be removed when a person's Bedfordshire NARPO membership ends.

9. Limitation of liability

Nothing in these Terms excludes or limits liability where doing so would be unlawful.

To the extent permitted by law, Bedfordshire NARPO is not responsible for losses arising from reliance on general information published on the Website, temporary unavailability of the Website, or the content or operation of third-party websites linked from it.

10. Changes to these Terms

These Terms may be updated from time to time to reflect changes to the Website, Bedfordshire NARPO's services or applicable requirements.

Where significant changes are made, registered users may be asked to review and accept the revised Terms before continuing to use restricted areas of the Website.

11. Governing law

These Terms are governed by the laws of England and Wales.

Any dispute relating to these Terms or use of the Website will be subject to the jurisdiction of the courts of England and Wales.

Part 2 - Privacy Policy

12. About this Privacy Policy

Bedfordshire NARPO respects the privacy of its members and Website users.

This section explains how personal information provided through or generated by use of the Website may be collected, used and protected.

For the purposes of UK data protection legislation, Bedfordshire NARPO is responsible for determining how personal information collected through the Website is used.

13. Information we may collect

When you register for or use the Website, information collected may include:

  • your name;

  • email address;

  • username and account information;

  • information supplied to establish or verify your eligibility for membership access;

  • information you voluntarily provide through forms or communications;

  • records relating to the approval and administration of your Website account;

  • technical information such as IP addresses, browser information and access logs; and

  • information necessary for the security and operation of the Website.

Passwords are stored using appropriate security mechanisms and should not be accessible as plain-text passwords.

14. How we use your information

Personal information may be used to:

  • create and administer your Website account;

  • verify your eligibility to access members-only content;

  • process and review registration requests;

  • communicate with you regarding your account or Bedfordshire NARPO;

  • provide member information and services;

  • maintain the security and integrity of the Website;

  • investigate technical problems, misuse or security incidents;

  • maintain appropriate records; and

  • comply with applicable legal obligations.

Personal information collected through the Website will not be sold to third parties.

15. Our lawful basis for processing

Depending upon the circumstances, Bedfordshire NARPO may process personal information because it is necessary for its legitimate interests in administering the organisation, communicating with members, providing member services and maintaining the security of the Website.

Information may also be processed where necessary to comply with a legal obligation or where you have provided consent for a particular use.

Where Bedfordshire NARPO relies upon legitimate interests, it will consider those interests against the rights and interests of the individuals concerned.

16. Sharing your information

Personal information may be accessible to authorised Bedfordshire NARPO officers, administrators or persons responsible for administering the Website where this is necessary for their role.

Information may also be processed by organisations providing services necessary to operate the Website, such as website hosting, email or IT support providers.

Such access should be limited to what is reasonably necessary to provide those services.

Personal information may also be disclosed where required by law or where reasonably necessary to establish, exercise or defend legal rights.

Bedfordshire NARPO does not sell members' personal information to third parties.

17. Website hosting and technical administration

The Website is hosted and technically maintained using third-party infrastructure and service providers.

Technical administrators may have access to Website systems, databases, backups or server logs where necessary to maintain, secure, troubleshoot or back up the Website.

Appropriate measures are taken to restrict administrative access to authorised persons.

18. Cookies

The Website may use cookies that are necessary for functions such as authentication, session management, security and user preferences.

Where non-essential cookies or similar technologies are used, users will be provided with appropriate information and choices where required by law.

Users can also control cookies through their web browser, although disabling cookies that are necessary for authentication may prevent access to restricted areas of the Website.

19. How long we keep information

Personal information will only be retained for as long as reasonably necessary for the purposes for which it was collected and to meet applicable legal, administrative and security requirements.

Website account information will normally be retained while an account remains active.

Information relating to expired, withdrawn or disabled accounts may be retained for an appropriate period where necessary for administration, security, record keeping or legal purposes before being securely deleted or anonymised.

Server and security logs may be retained for a limited period for security, troubleshooting and system administration.

20. Keeping information secure

Reasonable technical and organisational measures are used to protect personal information against unauthorised access, alteration, disclosure or loss.

These measures may include access controls, password protection, encrypted connections, system updates, backups and restricted administrative access.

No internet-based service can guarantee absolute security. Users also have a responsibility to protect their account credentials and to notify Bedfordshire NARPO if they believe their account has been compromised.

21. Your data protection rights

Under UK data protection law, depending upon the circumstances, you may have rights including:

  • the right to be informed about how your information is used;

  • the right to request access to personal information held about you;

  • the right to request correction of inaccurate information;

  • the right to request deletion of information in certain circumstances;

  • the right to request restriction of processing in certain circumstances;

  • the right to object to certain processing; and

  • rights relating to data portability where applicable.

Not every right applies in every circumstance.

Requests concerning personal information should be made to Bedfordshire NARPO using the contact details published on the Website.

You also have the right to raise a concern with the Information Commissioner's Office (ICO) if you believe that your personal information has not been handled appropriately.

22. External websites

The Website may contain links to websites operated by NARPO, government organisations, service providers or other third parties.

This Privacy Policy applies to the Bedfordshire NARPO Website and does not govern how independent third-party websites process personal information.

You should review the privacy information provided by those organisations where appropriate.

23. Changes to this Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes in the Website, the way Bedfordshire NARPO processes information, or applicable data protection requirements.

The date at the beginning of this document will be updated when material changes are made.

Part 3 - Acceptance

24. Acceptance of these Terms

By registering for an account and accessing restricted areas of the Website, you confirm that you have read and agree to the Bedfordshire NARPO Website Terms of Use and acknowledge the information provided in the Privacy Policy.